Development of a Data Recording System for COVID-19 Vaccine through the HimproOnline Program, Si Sa Ket Hospital

Abstract

             This study is an action research and a services innovation to develop medical information technology
and reduce the work process of Si Sa Ket hospital personnel. The study period was from February 2021
- April 2023. There were steps by designing, and developing the Himpro online program and processing
data for COVID-19 vaccine recipients from the database of MOHPROMT, Himpro immunization
registration, medical prescriptions and registration of recipirnts of the Himpro online vaccine program.
The data were evaluated for accuracy, completeness and duration of data recording. Results of the study
found that COVID-19 vaccine services were provided to 238,397 visits from 1 April 2021 - 30 April
2023. Records with Himpro online covered 208,088 visits (87.29%), 100% accuracy, and 100%
completeness of the data from 4 databases. The duration of data recording decreased from 7.30 minutes
to 2.20 minutes/visit. The program was found to be convenient in providing services to patients outside
of the premises. The use of the program was designed to be easy, and saved a lot of time for data entry
steps, for recording the data, and for responding to the system for adverse events following immunization
and Thailand’s immunization standards in the function of checking personal information from smart
card, checking vaccination history with citizen identity number, issuing a consent form for vaccination
services, recording vaccine information by reading barcodes, including vaccine type, vial used/shared
by person and vaccination provider, ICD10 link with vaccine type, checking the time to monitor adverse
events following immunization, issueing a vaccination certificate, and connecting to the MOHPROMT
information. The system could be extended to 19 hospitals in Si Sa Ket province that use the Himpro
program and continue to develop health promotion and prevention recording service data. It can provide
many additional services, such as school immunization, and services for submission of laboratory tests for
patients with chronic diseases.